How to Categorize Your Systems Using GAMP 5 Logic | Valkit.ai
How to Categorize Your Systems Using GAMP 5 Logic
Master GAMP 5 category logic: Classify software/hardware, apply risk-based validation, and ensure GxP compliance for pharma systems.
Steve Ferrell·
What Is a GAMP 5 Category — and Why It Matters for Your Validation Strategy
A GAMP 5 category is a classification label that tells you how complex and risky a piece of software is — and therefore how much validation work it needs. Published by the International Society for Pharmaceutical Engineering (ISPE), GAMP 5 defines four software categories:
GAMP 5 Category Type Risk Level Examples Category 1 Infrastructure Software Low Operating systems, databases, antivirus Category 3 Non-Configurable Software Low–Medium Lab instrument software, standard data viewers Category 4 Configurable Software Medium LIMS, ERP, MES Category 5 Custom Software High In-house apps, VBA macros, bespoke code
Note: There is no Category 2 in GAMP 5. It was removed from the earlier GAMP 4 framework and its contents reclassified into the remaining categories.
The higher the category, the more configuration or custom code is involved — and the more intensive your validation needs to be.
If you manage computerized system validation in a pharma, biotech, or medical device environment, you already know how fast validation overhead can spiral. Weeks of documentation. Endless test scripts. Resources stretched thin across systems of wildly different complexity. The GAMP 5 category framework exists precisely to solve this problem. It gives you a logical, risk-based structure so you can stop treating a basic operating system the same way you treat a fully custom application — and start focusing your effort where it actually protects patient safety, product quality, and data integrity.
The challenge is that categorization is not always straightforward. Systems often contain components that span multiple categories. Firmware that once lived neatly in "Category 2" now gets classified based on how configurable it actually is. And the 2022 Second Edition of GAMP 5 pushes teams even further away from checkbox thinking toward genuine critical judgment.
I'm Stephen Ferrell, Chief Product Officer at Valkit.ai, contributing author to the ISPE GAMP 5 Second Edition, and Chair of GAMP Americas — with over two decades applying GAMP 5 category logic across hundreds of regulated organizations globally. In this guide, I'll walk you through exactly how to classify your systems, scale your validation effort appropriately, and avoid the costly mistakes that come from getting categorization wrong.
Steve Ferrell
Chief Product Officer
Understanding the Risk-Based Philosophy of GAMP 5
The heartbeat of GAMP 5 is a patient-centric, risk-based philosophy. We don't validate systems just to check a box for the FDA or EMA; we do it to ensure that the medicine reaching a patient is safe and effective. This philosophy aligns perfectly with ICH Q9 Quality Risk Management, which tells us that the level of effort, formality, and documentation should be commensurate with the level of risk.
In the past, validation was often a rigid "one-size-fits-all" exercise. Whether you were installing a simple calculator or a massive ERP system, the paperwork felt equally heavy. GAMP 5 changed that by introducing a scalable validation model. By identifying the correct gamp 5 category, we can determine how much testing is truly necessary. Research shows that applying this risk-based reduction can lower validation effort by 30–50% without compromising quality.
The Evolution of the GAMP 5 Category Framework
GAMP (Good Automated Manufacturing Practice) began as an ISPE initiative in 1991 to help the industry meet evolving FDA expectations. It has since grown into a global consensus standard. The transition from GAMP 4 to GAMP 5 in 2008 marked a massive shift toward a lifecycle approach within a Quality Management System (QMS).
Instead of just looking at software as a static product, we now look at the entire lifecycle—from concept to retirement. The 2022 Second Edition of GAMP 5 further refined this by emphasizing that categories are a continuum rather than rigid boxes. It encourages us to use critical thinking rather than just following a flowchart blindly.
Why is There No GAMP 5 Category 2?
This is the "missing link" of validation history! In GAMP 4, Category 2 was reserved for firmware and "standard" software packages. However, as technology advanced, firmware became much more complex. A modern PLC (Programmable Logic Controller) can now be highly configured or even contain custom code.
Because firmware now fits better into Category 3 (non-configurable), Category 4 (configurable), or Category 5 (custom), the ISPE decided to remove Category 2 entirely in GAMP 5 to simplify the framework. We didn't renumber the others to avoid confusing the thousands of practitioners already using the system. For a deeper look at these changes, you can check out this resource on GAMP 5 Software Classification Explained.
A Deep Dive into Software GAMP 5 Category Definitions
To get your categorization right, you need to understand the "intended use" of the software. A vendor might tell you their software is Category 3, but if you write a custom script to make it work for your specific lab process, you've just bumped it up to Category 5.
Category Definition Validation Focus Category 1 Infrastructure (OS, DB, Network) Record version, verify installation, change control Category 3 Non-configured (COTS) URS, IQ/OQ, verify it meets vendor specs Category 4 Configured (Workflows, Roles) Supplier audit, URS, full configuration testing (CQ) Category 5 Custom (Bespoke code) Full SDLC, design specs, code review, unit testing
Category 1 covers the "foundation" of your digital house. This includes operating systems (Windows, Linux), database engines (SQL Server, Oracle), and network components like firewalls.
Because these are mass-produced and used by millions of companies, we don't need to perform exhaustive functional testing on them. Instead, we focus on Installation Qualification (IQ)—proving we installed the right version on the right hardware—and maintaining them through strict change control and security patching.
Managing Non-Configurable Systems in GAMP 5 Category 3
Category 3 software is often called "Commercial Off-the-Shelf" (COTS). Think of a simple balance or a pH meter that comes with its own fixed software. You can't change how it calculates results; you just use it.
Our validation focus here is ensuring the system meets our User Requirements Specification (URS). We perform IQ and Operational Qualification (OQ) to prove it works as the vendor intended in our specific environment. Since we aren't changing the code or the workflows, the risk is relatively low.
Configuring Complex Systems in GAMP 5 Category 4
This is where most modern life sciences systems live. Tools like LIMS (Laboratory Information Management Systems), ERP (Enterprise Resource Planning), and MES (Manufacturing Execution Systems) are designed to be flexible. You don't change the source code, but you do define workflows, user roles, and data entry fields.
Because configuration can introduce errors, Category 4 requires a more robust approach. We need a supplier assessment (to ensure the vendor knows what they're doing), detailed functional specifications, and Configuration Qualification (CQ) to prove that our specific settings work correctly.
Developing Bespoke Solutions in GAMP 5 Category 5
Category 5 is the "high-risk" zone. This includes any software written specifically for your company, or even something as seemingly simple as an Excel spreadsheet with complex VBA macros.
Because the code is unique, it hasn't been "vetted" by thousands of other users. Therefore, we must follow a full Software Development Life Cycle (SDLC). This includes Design Qualification (DQ), formal code reviews, and extensive User Acceptance Testing (UAT). It is the most document-heavy gamp 5 category, but it's necessary to prevent bugs that could lead to catastrophic data integrity failures.
Hardware Classification: Type 1 vs. Type 2
While most of the talk is about software, GAMP 5 also categorizes hardware. We split these into two simple types:
Hardware Type 1 (Standard): This is off-the-shelf hardware like servers, workstations, and network switches. Validation is simple: record the serial numbers and ensure they meet the minimum specs required by your software.
Hardware Type 2 (Custom): This is hardware built specifically for a unique purpose, like a custom-wired control panel for a proprietary manufacturing machine. These require much more documentation, including detailed wiring diagrams and specific maintenance protocols.
Determining Validation Effort Across the Category Continuum
One of the biggest mistakes we see is treating a system as if it's strictly one category. In reality, most systems are a "continuum." A Category 4 ERP system runs on a Category 1 database and might have a Category 5 custom reporting module attached to it.
We recommend assessing each component individually. This allows you to focus your "heavy" validation resources on the Category 5 custom parts while streamlining the Category 1 and 3 components. This "mixed-category" approach is supported by the GAMP 5 Categories Explained: Validation Guide (2025), which highlights how to balance effort.
To ensure Data Integrity (ALCOA+), we always verify that the "intended use" is covered by the testing, regardless of the category. By leveraging supplier documentation for the standard parts of the system, we can significantly reduce the overall burden.
Modern Compliance: AI, Cloud, and CSA Integration
The world of validation is changing fast. The FDA’s Computer Software Assurance (CSA) initiative is pushing us toward more unscripted testing and less "paper for the sake of paper." It emphasizes critical thinking over rote documentation.
When it comes to Artificial Intelligence (AI) and Machine Learning (ML), GAMP 5 Second Edition (2022) provides new guidance. These systems are often Category 5 because the models are unique to the data they are trained on. We have to validate not just the code, but the quality of the training data and the "explainability" of the AI's decisions.
Cloud computing and SaaS (Software as a Service) also shift the landscape. In these cases, we rely heavily on the vendor's "digital maturity" and DevOps practices. We don't validate the cloud infrastructure (Category 1) ourselves; we audit the provider (like AWS or Azure) and focus our validation on our specific configuration (Category 4).
Frequently Asked Questions about GAMP 5 Category Logic
What happens if I miscategorize a system?
Miscategorization is a major compliance risk. If you under-categorize (e.g., treating a Category 5 custom app as a Category 3 COTS tool), you won't perform enough testing, which leads to audit findings or system failures. If you over-categorize, you waste thousands of dollars and hundreds of hours on unnecessary paperwork.
Can a single system span multiple GAMP 5 categories?
Absolutely. We call this the "continuum concept." Most complex GxP systems are a hybrid. The goal is to identify the "highest" category involved for the overall system risk, but to scale the testing for each individual component based on its specific category.
How does the 2022 Second Edition impact software categorization?
The Second Edition (2022) reinforces that categories are just a starting point. It encourages the use of Agile development and DevOps, meaning validation should be continuous and iterative rather than a single "big bang" event at the end of a project. It also places a massive emphasis on Critical Thinking by subject matter experts.
Conclusion
Mastering the gamp 5 category logic is the difference between a validation department that is a "bottleneck" and one that is a "business enabler." By using a risk-based approach, focusing on intended use, and applying critical thinking, you can ensure compliance while staying agile.
At Valkit.ai, we’ve built these GAMP 5 principles directly into our AI-powered digital validation platform. Whether you are dealing with a simple Category 3 lab tool or a complex Category 5 AI model, our platform helps you automate the heavy lifting. We’ve seen organizations in Scotland, Indiana, and beyond reduce their validation costs by up to 80% and shrink timelines from weeks to mere hours through smart automations and cloning.
Don't let manual paperwork slow down your innovation. Start your digital validation journey with us today and see how easy GAMP 5 compliance can be when you have the right tools in your corner.
