Responsible Use of AI Policy

Valkit.ai is committed to the responsible use of Artificial Intelligence (AI) in our digital validation tools for the life sciences industry.

This policy applies to all valkit.ai employees, contractors, and partners who use or develop AI technologies as part of our digital validation tools and services.

• We will lead in the responsible use of AI to advance life sciences validation processes while defending against potential misuse of this transformational technology.
• Our use of AI will be rigorously tested to avoid bias and disparate impact, and will be clearly explainable to our clients and stakeholders.
• We recognize both the potential benefits and risks associated with AI, particularly Gen AI, and will strive to balance productivity gains with careful risk management.

• Our Chief Technology Officer (CTO) will maintain a list of conditionally approved commercial Gen AI tools for use with open-source information only.
• The approval process will consider accuracy, security practices, supply chain risk management, privacy safeguards, and the ethical sourcing of training data.
• Employees may submit additional tools for review and testing through our internal knowledge base.

• Employees must never input confidential client data, proprietary information, or any sensitive data into commercial Gen AI tools.
• Prior to using AI tools, employees must:
  • Obtain approval from their supervisors
  • Complete training on responsible AI use
  • Sign an acknowledgment of the conditions of use
• Employees will use company-provided accounts for AI tools, separate from any personal use.
• When using AI tools, employees should opt for settings that limit data retention and opt out of having inputs used for model training.
• All use of approved AI tools will be through web interfaces, not downloaded applications.

• Employees shall protect any personal or sensitive information in accordance with valkit.ai's privacy policies and applicable laws and regulations.
• Any data breach or accidental input of sensitive information into AI tools must be reported immediately to the IT security team.

• All customer data is maintained within the customer's dedicated instance of the valkit.ai platform.
• Customer data is never sent to or used to train commercial Large Language Models (LLMs) or any other external AI systems.
• The AI capabilities within the valkit.ai platform operate exclusively on the customer's isolated instance, ensuring data confidentiality and integrity.
• Regular audits are conducted to verify the isolation and protection of customer data from external AI systems or training processes.
• Customers have full visibility and control over their data usage within their valkit.ai instance.

• Employees are responsible for reviewing all AI-generated content for accuracy, relevance, data sensitivity, and potential bias before using it in any official capacity or client-facing materials.
• AI tools may not be used in critical decision-making processes related to product validation, regulatory compliance, or any other core functions without explicit approval from the CTO.

Recommended uses of commercial Gen AI tools at valkit.ai include:

• Generating first drafts of documents for human review
• Conducting and synthesizing research on open-source scientific literature
• Developing internal briefing materials or preparing for client meetings
• Assisting in the creation of training materials for our digital validation tools

• This policy will be regularly updated to reflect the evolving AI landscape and emerging best practices in the life sciences industry.
• Employees are encouraged to share valuable use cases and insights to help improve our AI utilization across the company.

• All employees are expected to comply with this policy. Violations may result in disciplinary action.
• The Legal and Compliance team will oversee the implementation of this policy and address any concerns or questions.

By adhering to this policy, valkit.ai aims to harness the power of AI responsibly, ensuring we deliver innovative and reliable digital validation solutions to our life sciences clients while maintaining the highest standards of ethics and data protection.